Pasting

Purchased and gift books have the bulk of their physical processing performed between receiving and cataloging.  Do not throw anything out that comes with the books at this stage!

Colored strips are inserted in volumes that need special or exceptional processing steps performed.  The colors are:

• Red = insert item in a pamphlet binder before continuing processing
• Brown = stamp only (behind title page); these volumes are going to the bindery
• Blue or Green = rush books
• Yellow = perform all steps but barcoding
• Purple = add a date due slip and circulation pocket

Common additional notes may include:

• Do not barcode = same as yellow strip
• "As-is" = stamp behind title page; no other work is needed
• Cut pages = check for uncut pages; if not going to bindery and uncut, use a metal strip or letter opener to cut them

Book processing:

1. Paste or attach bookplate in center of inside cover (smaller bookplates may go in the upper left corner).  If the endpapers are illustrated, put in upper corner on on one page in.  If there is no bookplate behind the title page, see the Order Assistant for another one that represents the correct fund.
2. Stamp the back of the title page with the "Trinity College Library ..." stamp, about 1/2 inch from the bottom of the page.
3. Insert a security strip in the spine of the book.  For handcover books, insert it to adhere to the sewn pages of the spine, not the outside cover.  Use a double-sided strip among the last blank pages for softcover and other books where one cannot easily fit it in the spine.
4. Place barcode label on cover, centered, about 1 inch from the top.  Adjust placement only slightly to minimized covering a title.

Exceptions:

• Printed end papers: Do not paste book plates, pockets, or date due slips over maps, charts, etc. on endpapers unless you are directed to do so.  If the front and back endpapers are the same, it is OK to place the front bookplate in its normal position.
• Loose materials (maps, charts, CDs, etc.): For loose materials that come with the book, see your supervisor for instructions for providing an adequate envelope or pocket for these items.
• Chemistry books (with purple strips) still get circulation card pockets and Date Due slips.  Paste pocket inside back cover (right hand side) of the book, about one inch from the bottom.  The Date Due slip gets placed in a similar position on the facing page with a bead of paste behind its top edge.  If this position covers an illustrated endpaper, place the Date Due slip on top of the pocket and cut off whatever extends below the bottom of the book.

When done, leave any rush books (blue or green strips) directly with an Assistant Cataloger.  The rest can be left with the designated person for review and sorting.

Trinity College Library, Technical Services Department
Revised 03/08/2008